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Constitution and BylawsThe Constitution and Bylaws of the Society are reproduced below. They are also available in two convenient formats for saving to disk and/or printing: CONSTITUTIONArticle
1 – NAME Section 1 – The name of
the organization shall be the Vatican Philatelic Society. Article 2 - OBJECT Section 1 – The object
of the Society shall be to promote the collecting of stamps of the Pontifical
State and Vatican City State, and to provide the opportunity for the exchange of
knowledge concerning them. Article
3 – MEMBERSHIP Section 1 – Any person
interested in the stamps of the Pontifical State and the Vatican City State Section 2 – All members
shall pay dues as hereinafter provided and shall be entitled to all privileges
of the Society and shall receive the official organ of the Society, Vatican
Notes, and other publications which are distributed free of charge. Article
4 – OFFICERS Section 1 – The officers
of the Society shall be a President, a Vice-President, a Secretary, and a Section 2 – The
President shall appoint committees and the consultative position(s) of Governor- Section 3 – The
Vice-President shall perform the duties of the President when the President is Section 4 – The
Secretary shall keep a record of all the decisions of the Board of Governors; Section 5 – The
Treasurer shall have custody of the funds of the Society; shall receive
membership dues and all monies of the Society for deposit into the accounts of
the Society; shall pay all of the bills of the Society on approval as provided
in the bylaws; and shall perform other such duties as are generally associated
with this office. The Treasurer shall render an annual report for publication in
the official organ. Article 5 - BOARD OF GOVERNORS Section 1 – The Board of
Governors shall consist of the President, Vice-President, Secretary, and
Treasurer. Section 2 – The business
affairs of the Society shall be managed and controlled by the Board of Section 3 – The Board of
Governors shall have the power to fill vacancies that may occur among the
elected officers until the following election. Section 4 – The Board of
Governors shall have the power to expel any member for cause. Article 6 -
AMENDMENTS Section 1 – The
Constitution may be amended any time by a two-thirds vote of those members
BYLAWS Article
1 – DUES Section 1 – All members
who reside in the United States and Canada shall pay annual dues as Section 2 – To encourage
members to pay dues in a timely manner, members who remit dues prior to the due
date of July 1st are entitled to a discount as noted in a current Membership
Application. Section 3 – Family
membership is open to all members of one family residing at the same address.
Family membership shall consist of the member, spouse and all children of the
member and spouse up to age 21. Family membership dues shall be as noted in a
current Membership Application. Section 4 –
There shall be no Lifetime Membership, but anyone who is currently a Life Member
shall retain that status. Article
2 – ADMISSION Section 1 – Any person
desiring to become a member shall make an application on an approved form,
answering such questions as may properly be asked, and being recommended by a
member. This application, when completed, shall be delivered to the Membership
Chairman accompanied by the current dues. The Membership Chairman shall process
all applications as hereinafter described and accept as members all applicants
who meet the stated requirements. Section 2 – Any person
who has been dropped from membership in the Society because of non-payment of
dues may be reinstated upon application and payment of dues. Article 3 - FIS Section 1 – The fiscal
year shall extend from July 1 of each year to June 30th of the following year. Article 4 –
VOTING Section 1 – All voting
shall be done by mail. Section 2 – All voting
shall be done by majority vote of the members voting except as provided
elsewhere. Article
5 - TERM OF OFFICE Section 1 – All elected
officers shall serve for a period of two years ending on August 1st in each Article
6 - OFFICIAL ORGAN Section 1 – The official
organ of the Society shall be Vatican Notes. Section 2 – The official
organ shall be published on a bimonthly basis and distributed free to all
Society members. Article Section 1 – The
President shall appoint a Membership Chairman at the beginning of each fiscal
year, said chairman not being an elected officer. Section 2 – It shall be
the duty of the Membership Chairman to handle all applications and
correspondence relating thereto. He shall review all applications, make such
investigations as may be deemed necessary, invite comments from members
concerning applicants, and report monthly to the Board of Governors listing all
new applicants. If no objections are received from the Board of Governors or
members during the monthly period between reports to the Board of Governors, the
applicants shall be declared members and the Secretary shall be so notified. Article
8 - NOMINATIONS A Section
1 – Nominations for all new candidates to any of the elected offices
(President, Vice-President, Secretary and Treasurer) shall be prepared in
duplicate on a Nomination Petition (copy may be obtained from the Secretary) and
must be signed. The nominee must be endorsed by a minimum of four [4] members in
good standing who are not nominees. One copy of this Nomination Petition shall
be submitted to the Secretary and the second to the editor of the official organ
(Vatican Notes). In addition, this nomination must be accompanied by a letter,
signed by the nominee, stating that if elected they will accept the office. Section
1a – Current officers willing to accept re-election to their current
position shall also submit a letter to the Secretary and Editor so stating. Section
2 – All nominations must be submitted by April 1st of each even-numbered
year. Section 3 – A ballot
shall be prepared by the editor of the official organ listing the names of the
nominees which were received in the prescribed manner, without provision for
write-in votes. Said ballot shall be mailed with the May issue of the official
organ in each even-numbered year and shall be returnable to the Secretary. Section 4 – All ballots
must be in the hands of the Secretary by July 1st of each even-numbered year to
be valid. Article 9 - OTHER
COMMITTEES Section 1 – The
President shall appoint other committees as shall be required at any time. He
shall designate their duties and terms of office. Article
10 – AMENDMENTS Section 1 – These bylaws
may be amended at any time by a two-thirds vote of those members who vote on the
amendment, provided that such proposed amendment shall have been presented in
writing to the Secretary and have been published in an issue of the official
organ which was mailed at least thirty days prior to the day on which the votes
were counted. |
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